This is a fantastic opportunity to be part of a global legal corporate services business working with an experienced team of full-service offshore law specialists.

As an Administrative Assistant, you will play a vital role in maintaining the efficient operation of the office. Your primary responsibilities will include:

Secretarial and Administrative:

• Admin tasks: filing, correspondence, and document review.
• Managing calls, diaries, and travel arrangements.
• Monitoring inboxes and creating client profiles

Billing (Elite):

• Assisting with billing and collections.
• Analysing time reports and disbursements.
• Preparing draft billings for approval by fee earners/partners.
• Issuing final bills to clients.

CRM System (Peppermint):

• Adding partner and fee earner contacts.
• Ensuring data accuracy, including accurate profiling.
• Incorporating partner and fee earner marketing and business development activities into our contact list.

Other:

• Handling general office duties as required.
• Managing work received from visiting partners/fee earners through the general secretarial inbox.

Education: GCSE/A-Level education required

Essential Skills:

• Prior admin experience with listed tasks.
• Proficient in MS Office, especially PowerPoint, and Elite (or similar).
• Fast and accurate typing skills.

Desirable Skills:

• Secretarial or administration qualifications are advantageous.
• Prior experience in a legal environment is a plus but not essential.
• Candidates with some previous company secretarial administrative experience will be considered favourably.

Personal Characteristics:

• Outstanding communication skills, both written and spoken.
• Exceptional planning and organisation.
• Thrives under pressure, excels at prioritisation.
• A true team player, eager to support colleagues in a dynamic multi-team setting.

Join a fantastic team and take the next step in your career. Apply now!