Company Administrative Assistant

Posted 02 October 2023
Salary Competitive benefits package
LocationLondon
Job type Permanent
Discipline Legal & Company Secretarial
Reference93712
Contact NameElla Nibloe

Job description

This is a fantastic opportunity to be part of a global legal corporate services business working with an experienced team of full-service offshore law specialists.

As an Administrative Assistant, you will play a vital role in maintaining the efficient operation of the office. Your primary responsibilities will include:

Secretarial and Administrative:

  • Admin tasks: filing, correspondence, and document review.
  • Managing calls, diaries, and travel arrangements.
  • Monitoring inboxes and creating client profiles

Billing (Elite):

  • Assisting with billing and collections.
  • Analysing time reports and disbursements.
  • Preparing draft billings for approval by fee earners/partners.
  • Issuing final bills to clients.

CRM System (Peppermint):

  • Adding partner and fee earner contacts.
  • Ensuring data accuracy, including accurate profiling.
  • Incorporating partner and fee earner marketing and business development activities into our contact list.

Other:

  • Handling general office duties as required.
  • Managing work received from visiting partners/fee earners through the general secretarial inbox.

Education: GCSE/A-Level education required

Essential Skills:

  • Prior admin experience with listed tasks.
  • Proficient in MS Office, especially PowerPoint, and Elite (or similar).
  • Fast and accurate typing skills.

Desirable Skills:

  • Secretarial or administration qualifications are advantageous.
  • Prior experience in a legal environment is a plus but not essential.
  • Candidates with some previous company secretarial administrative experience will be considered favourably.

Personal Characteristics:

  • Outstanding communication skills, both written and spoken.
  • Exceptional planning and organisation.
  • Thrives under pressure, excels at prioritisation.
  • A true team player, eager to support colleagues in a dynamic multi-team setting.

Join a fantastic team and take the next step in your career. Apply now!