To provide professional and first-class administration services to a portfolio of complex clients in line with the defined business activities.
The Assistant Manager, Fund Services will interact with the Management and Directors as well as other teams within other group entities where relevant (e.g. in case of common clients).
Key Requirements
University degree in Law
Experience Developing and coaching
Professional experience as a legal officer/paralegal or company secretary
Key Responsibilities
Your role may include, but will not be limited to, the following tasks which we call 'Defined Business Activities'. The list of defined business activities is not exhaustive and may be amended from time to time:
Main responsibilities
Manage and develop client relationships and act as a single point of contact for Fund services of the PSF existing clients, new business and prospects;
Coordinate the preparation of the board meetings and other statutory meetings for the PSF and its clients;
Oversee and review the drafting minutes of board and other meetings, as well as other legal documents as required; e.g. board unanimous circular resolutions, sole shareholders resolutions, for the approval and signature of the relevant directors/managers;
Assist the PSF clients with the incorporation of various legal types of companies and partnerships;
Maintain and regularly monitor the PSF compliance framework in accordance with the regulatory requirements and to Group standards;
Contribute to the maintenance, updates and keeping of the relevant procedures and processes up to date;
Liaise and coordinate with relevant counterparties, e.g., banks, notaries, Luxembourg administrations and legal counsels, internal and external auditors, accountants;
Ensure that all statutory filing, records and files of the PSF and its clients' companies are up to date and accurate;
Assist with the training of junior Staff and/or Trainees, when required;
Apply as required the escalation procedure to Management and/or the Compliance Officer as applicable.
Other responsibilities
From time to time, support the Associate Director with other tasks and activities, relative to their responsibilities and in accordance with the employee's competencies;
Ensure adequate cover of tasks is maintained within the Fund Team and in accordance with the employee's capabilities and capacity.
