Fund Administration Manager

Posted 26 April 2023
Salary Negotiable
Job type Permanent
Discipline Finance, Accounting & Audit
Contact NameYones Hassan

Job description

Our Client is a Global Asset Service provider specialised in accounting and fund administration for Private Equity, Real Estate, Debt assets and Family Office Services. They are proud to offer a quality working environment and to help their employees to develop themselves. If you want to grow in a professionally in a positive and diverse environment then this is the ideal opportunity for you.

Main Responsibilities

  • Act as a single point of contact for Fund services of the existing clients, new business and prospects;
  • Coordinate the preparation of the board meetings and other statutory meetings for the Company and its clients;
  • Take and draft minutes of board and other meetings, draft other legal documents as required; e.g. board unanimous circular resolutions, sole shareholders resolutions, for the approval and signature of the relevant directors/managers;
  • Assist the clients in the execution by company appointed board members of various types of agreements, including financing agreements;
  • Assist the clients with the incorporation of various legal types of companies and partnerships;
  • Maintain and regularly monitor the Company's compliance framework and carry out relevant KYC/AML checks in accordance with the regulatory requirements and to Company Group standards;
  • Draft and maintain relevant procedures and processes up to date;
  • Liaise and coordinate with relevant counterparties for the opening of bank accounts for new companies;
  • Liaise and coordinate with notaries, Luxembourg administrations and legal counsels;
  • Liaise and coordinate with internal and external auditors, accountants;
  • Ensure that all statutory filing, records and files of the Company and its clients' companies are up to date and accurate;
  • Assist with the training of junior Staff and/or Trainees, when required;
  • Apply as required the escalation procedure to Management and/or the Compliance Officer as applicable.