Senior Fund Administrator (AIFM)

Posted 12 April 2023
Salary Negotiable
Job type Permanent
Discipline Finance, Accounting & Audit
Contact NameYones Hassan

Job description

Senior Fund Administrator

Our Client is a Global Asset service provider searching for individuals with adequate Luxembourg professional experience as legal officer, fund administrator, company secretary, preferably in PE/RE funds.

They are proud to offer a quality working environment and to help their employees to develop themselves. If you want to grow in a professionally in a positive and diverse environment then this is the ideal opportunity for you.

Main responsibilities:

* Act as a single point of contact for corporate services of the PSF existing clients, new business and prospects;

* Coordinate the preparation of the board meetings and other statutory meetings for the PSF and its clients;

* Take and draft minutes of board and other meetings, draft other legal documents as required; e.g. board unanimous circular resolutions, sole shareholders resolutions, for the approval and signature of the relevant directors/managers;

* Process the fund investment transactions from the administration side;

* Process the AML/KYC and client/investor onboarding;

* Process the capital transactions (closings, capital calls, distributions, capital increases).

* Assist the PSF clients in the execution by Company appointed board members of various types of agreements, including financing agreements;

* Assist the PSF clients with the incorporation of various legal types of companies and partnerships;

* Maintain and regularly monitor the PSF compliance framework and carry out relevant KYC/AML checks in accordance with the regulatory requirements to company standards;

* Draft and maintain relevant procedures and processes up to date;

* Liaise and coordinate with relevant counterparties for the opening of bank accounts for new companies;

* Liaise and coordinate with notaries, Luxembourg administrations and legal counsels;

* Liaise and coordinate with internal and external auditors, accountants;

* Ensure that all statutory filing, records and files of the PSF and its clients' companies are up to date and accurate;

* Assist with the training of junior Staff and/or Trainees, when required;

* Apply as required the escalation procedure to Management and/or the Compliance Officer as applicable.

Qualifications :

- University degree in Law or similar professional qualification

Experience :

- Experience of developing and coaching others

- Comprehensive knowledge and understanding of the Luxembourg Company Law and companies regulatory requirements;

- Knowledge of fund operations and Luxembourg fund structures

- Knowledge of Transfer Agency operations for closed ended funds

- Good knowledge and understanding of AML and KYC requirements

- Ability to review and/or prepare comprehensive board minutes